Attendance

The attendance tool lets you track learner presence for scheduled class sessions, whether in-person or online.

Creating an Attendance Sheet

1. Open the Attendance tool from the course homepage

2. Click Add attendance to create an attendance sheet

3. Enter a Title for the attendance sheet (e.g., "Week 1 - Introduction")

4. Enter a Description (this is mostly for your use - learners will not see the description)

5. Save

Advanced settings

1. Require unique presence allows you to consider a learner as fully present if he/she participated even to only one date of the attendance sheet

2. Gradebook options lets you decide to qualify the attendance sheet in the assessement tool (gradebook).

Adding dates

Each attendance sheet contains one or more dates (sessions) where you record presence:

1. Open an attendance sheet or continue with the creation process

2. Click Add a date

3. Select the date and time

4. Optionally, check Repeat date to choose a repetition logic

5. Give a Duration in minutes for the event (defaults to 60 minutes)

6. Optionally, select a Group if this attendance date only applies to one group of learners

7. Save

You can add multiple dates to the same attendance sheet (e.g., all sessions for a month).

Recording Attendance

For each date, mark each learner as:

• Present — The learner attended (default value for all learners)

• Absent — The learner did not attend

Click on the status cell next to each learner's name to toggle between present and absent.

By default, all learners are marked present, as we consider that chances are you have more people present than absent.

Note: Admins can modify the portal configuration to allow you to choose more extended attendance types (late, absent with justification, etc), which can better reflect your procedures. In this case, just clicking the presence input will toggle between all the presence types.

Viewing Attendance Reports

The attendance sheet showing a summary table with learners, dates, and presence indicators

The attendance tool shows:

• A summary table with all learners and all dates

• Each learner's attendance percentage (present sessions / total sessions)

• Color-coded indicators for easy scanning

Extra

Attendances have a few extended features that are not visible straight away:

• Signatures can be enabled so that learners can sign their attendance in-class through a tablet handled by the teacher

• Comments can be added by the teacher on each student attendance

• PDF reports can be extracted to comply with regulation

Tips

• Link to course progress — Use attendance data alongside the Course Progress tool to correlate presence with topic coverage

• Export data — Export the attendance sheet for administrative records

• Set expectations — If attendance is mandatory, communicate the policy clearly in your course introduction or announcements